Privacy Policy

How we collect, use, and protect your data

Last updated: January 2025

1. Who We Are

Connection Gracie Jiu-Jitsu Academy ("we", "us", "our") operates the website connectionjj.com. We are committed to protecting your privacy and handling your data in accordance with UK GDPR and the Data Protection Act 2018.

Contact: connection.gracie.jiujitsu@gmail.com

Address: Units 1&2 Woodville Park, 200 Woodville St, Glasgow G51 2RL

2. What Data We Collect

We collect the following personal data when you submit forms on our website:

  • Free Trial Form: Name, email, phone, martial arts experience, training goals, medical conditions, emergency contact details
  • Membership Application Form: Name, date of birth, email, phone, martial arts experience, training goals, medical conditions, emergency contact details
  • Kids Enrollment Form: Child's name, date of birth, medical conditions, parent/guardian name, email, phone
  • Women's Self-Defence Interest Form: Name, email, phone, experience level, goals, how you heard about us

3. How We Use Your Data

We use your personal data to:

  • Process your free trial or enrollment application
  • Contact you about classes and academy updates
  • Ensure the safety of participants (medical information)
  • Contact emergency contacts if needed

4. Legal Basis for Processing

We process your data based on:

  • Consent: You provide consent when submitting our forms
  • Legitimate Interest: To manage our academy and ensure participant safety
  • Contract: To provide our services when you enroll

5. Data Sharing

We do not sell your personal data. We may share data with:

  • Netlify: Our hosting provider processes form submissions
  • JJGF: For practitioner registration purposes

6. Data Retention

We retain your personal data for as long as necessary to provide our services and comply with legal obligations. Form submissions are retained for up to 3 years after your last interaction with us.

7. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request deletion of your data
  • Object to processing
  • Data portability
  • Withdraw consent at any time

To exercise these rights, contact us at connection.gracie.jiujitsu@gmail.com

8. Cookies

Our website uses minimal cookies:

  • Essential cookies: Required for the website to function (e.g., cookie consent preference)
  • Analytics: We do not currently use analytics tracking cookies

You can manage cookie preferences through your browser settings.

9. Security

We implement appropriate technical and organizational measures to protect your personal data, including HTTPS encryption and secure form processing.

10. Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any significant changes by posting the new policy on this page.

11. Complaints

If you have concerns about how we handle your data, please contact us first. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.